Nota bene: Here are the previous installments — parts 1, 2, 3, 4, 5, 6, 7, and 8 — in my multi-part series on Adam Smith’s day-to-day duties as a commissioner of the Board of Customs of Scotland.
The next record in my sample of signed Adam Smith documents is Order #125, the longest and most complex Board of Customs order in my sample thus far. This document, which is dated 15 November 1784 and is signed by David Reid (top signature), Adam Smith (middle), and James Edgar (bottom), concerns a contested seizure of imported wine:
“We received your Letter of the 21st of last Month, with Proof that the sundry Parcels of Wine mentioned in our Order of the 21st of September last, are the same Wines which were imported in the Janet of Portsoy [*], and for which Duties were paid at your Port, with the Answers of the Officers who granted Certificates for the removal thereof, and of those who neglected to give proper Information to you; And having considered the same [i.e. the letter dated 21 October 1784], we direct you to report such Observations as occur to you, as well on the Facts stated in the Affidavits produced to establish the Wines to be the same that were entered and charged with the Duties, as on the Particulars set forth in the Answers transmitted from the several Officers concerned with respect to their conduct in this Affair.
“You are also to report the exact Dimensions and the full & ullage [**] Contents with the Marks and numbers of the Casks of Wine seized by you, and to transmit Copy of the Report made by John Brodie Master of the said Ship Janet, Copies of the Warrant granted for the delivery of the Wine out [of] that Vessel, entered by John McPherson and by John Gordon and Alexander Forsyth; together with one of the Landwaiters’ Blue Books kept on the discharge of the Janet.” (indentation in the original)
First off, who is the “you” in the above passages? To whom is this order addressed? Two clues are the word “Gentlemen” at the beginning of this order as well as the words “your Port” in the first sentence of this document. In brief, the orders contained in the official letter-books of the Board of Customs open with the standard salutation “Gentlemen” when the board is writing to an outport’s principal executive officers, the Collector and the Comptroller. The Collector was the official responsible for a port’s overall management, daily operations, and official correspondence with the board (see generally Elizabeth Hoon, The Organization of the English Customs System, 1696-1786 (reprint ed., 1968), available here), while the Comptroller was required to maintain an independent and parallel set of books (counter-rolls) recording every ship entry, cargo manifest, and duty payment. (See Hoon 1968, pp. xiv-xv. As an aside, the term comptroller literally means the keeper of a “counter-roll,” i.e. a duplicate set of accounts designed to check and verify the primary records. See ibid., p. xxviii n.16.)
The Collector and Comptroller in this case had brought a customs dispute over a shipment of wine to the attention of the Board of Customs in a previous communication dated 21 October 1784 (“the 21st of last Month”). From what I can tell, it looks like there was a total breakdown of communication among the local outport officials who had impounded this shipment of wine. Some of them had issued certificates of removal, but others had “neglected to give proper Information” regarding the disputed seizure of the cargo. To make matters worse, it also appears that the taxes on the wine had already been paid (“for which Duties were paid at your Port”) and thus should not have been seized.
To rectify this discrepancy, the board instructs the Collector and Comptroller to conduct a rigorous audit. Among other things, they are not only instructed to report (1) “the exact Dimensions and the full & ullage [*] Contents with the Marks and numbers of the Casks of Wine seized by you”; they are also to transmit (2) “Copy of the Report made by John Brodie Master of the said Ship Janet,” (3) “Copies of the Warrant granted for the delivery of the Wine out [of] that Vessel, entered by John McPherson and by John Gordon and Alexander Forsyth”; (4) along “with one of the Landwaiters’ Blue Books kept on the discharge of the Janet” as well as (5) “such Observations as occur to you.”
By way of background, the “land-waiters” referred to in this order were the primary inspection officers stationed at ports and wharves whose job was to oversee the unloading, inspection, and weighing or measuring of imported goods coming off merchant ships. (See generally Hoon 1968.) More importantly, the land-waiter also maintained a dockside log called the “Blue Book.” (See Hoon 1968, p. 141 & p. 228.) When a ship docked, a land-waiter was assigned to board the vessel to ensure that every single package, cask, or crate unloaded onto the quay matched the shipmaster’s official report and the merchant’s import entry, and the land-waiter would record the contents, weights, and measurements of unloaded cargo in his log, the Blue Book.
In this case, the local customs officials will have to obtain and cross-check exact copies of the ship’s manifest and the landing warrants issued to the importers of the wine (McPherson, Gordon, and Forsyth) with the original land-waiter’s Blue Book, i.e. the official log kept at dockside during the unloading of the ship’s cargo. This order thus provides a textbook example of the attention to detail demanded by Adam Smith and his fellow commissioners. Before proceeding to a formal condemnation of seized cargo, the board first insists on reconciling every physical cask against the land-waiter’s logs and the removal certifications to avoid a wrongful seizure.
[*] Portsoy is a harbor town in Aberdeenshire, Scotland, situated on the Moray Firth (see maps pictured above).s
[**] “Ullage” is the empty or unfilled headspace inside a container that sits above the liquid level. It also refers to the volume of liquid lost over time due to evaporation or leakage.